Is your print management solution cutting it?
This week, my colleague Matt Gledhill and I attended a catch-up meeting with a newly acquired client operating in the Legal Sector. The client expressed their need for a comprehensive print management solution that covers both Multifunctional Peripheral (MFP) devices and print management software. Their goal is to enhance the efficiency, convenience, and sustainability of their printing processes.
The Law Firm we engaged with faced several common challenges, including:-
Colour vs. Mono Printing
Users often chose to print in colour instead of monochrome, leading to unnecessary costs.
Excessive Printing of Email Pages
Printing entire email threads rather than just the required page resulted in wasted paper.
Large print jobs like substantial legal documents were printed single-sided, increasing paper consumption.
To address these concerns, we collaborated with our print management alliance partner to propose a tailored solution that:-
Promotes Monochrome Printing for Everyday Documents
Print jobs for emails and routine documents are restricted to monochrome, helping reduce costs and waste.
Colour Confirmation Pop-up
Users receive a pop-up message before printing in colour, prompting them to confirm the choice, thus curbing unnecessary colour printing.
Printing attachments, especially large PDFs, is set to monochrome by default, minimising colour printing.
Duplex Printing for Large Jobs
To economise paper usage, extensive print jobs default to duplex printing, saving resources without compromising quality.
Efficient Email Isolation
The solution enables the user to single out a specific email in a chain for printing or saving as a PDF using an installed PDF printer.
Now, you might wonder, what’s the big deal?
Well, aside from the evident positive environmental impact, a recent study showcased the remarkable financial benefits of implementing a similar print management solution. By applying comparable rules, a school achieved a staggering annual cost reduction of £7500!
Pause for a moment and consider the what your business with £7500:
- A splendid Christmas party for your team
- A rejuvenating team-building day for all employees
- Smart corporate attire for your staff
- Eye-catching new signage for your business
- Strategic investments in cutting-edge IT solutions (with Fusion, naturally)
- A well-deserved ‘thank you’ bonus for key personnel
- Relief from operational expenses that might be squeezing your business.
The message here is crystal clear. In today’s economic climate, it’s imperative for all organisations to explore avenues that boost efficiency and drive cost savings. By harnessing the power of innovative solutions like ours, businesses can not only optimise their operations but also free up resources for endeavours that truly matter.
Interested? Call us on 0333 241 4123 or email [email protected] for professional, impartial advice.